Welcome to Letter Business.com
Utilize LETTER BUSINESS as a resource for your business letter needs, we provide all the information you need to write professional business letter, resumes, business emails, form letters and strategic letters. The first step before visiting any of our specialized pages on the specific type of letter you are looking for is to have an outline of what you are trying to say or the point you are getting across. When writing a business letter this is referred to as the main idea, which your entire business letter should be centered around. In any letter or correspondence you should start with this main idea and make it the focal point of your entire business letter.
You can employ this method by creating an outline with supporting ideas all tying back to your main idea. The statement of purpose should summarize your main idea and should be able to be read independently while conveying the point you are trying to make. This statement of purpose should always be located in the opening and closing paragraphs of whatever type of business letter you are writing. The first time you write your statement of purpose in your opening paragraph of your business letter this psychologically should be used to plant a seed in the readers head about the main idea or point you are trying to make. In your closing paragraph the statement of purpose is not to be confused with your closing statement as the psychological aspect of this is to confirm the idea once again after all supporting evidence has been presented.
The Closing statement will always include a statement of thought, rhetorical question or a statement of action for the reader thus making the reader want to take immediate action on your main idea. Obviously you’re spelling and grammar is a must in any business letter to make your point valid and respected. Use of power words is also a must, if you have not done so already you should make a list of power words for you specific business or industry to incorporate in your business letter. By using power words you are laying the antecedence for a great reader’s response. The power words should all be centered on the emotional response you are trying to create for the reader and will include abstract words that will make the reader find your business letter more relevant and break the predetermined emotion that they may have.
MLA formatting is another factor that is very important to utilize and can be found on some of the specific business letter pages found here at LETTER BUSINESS. We encourage you to read through this material to enhance your business letter writing effectiveness and you will be empowered to have a lasting effect on your readers. The most effective writing process in business letter is quite simple, you should present your ideas in this format to have a lasting effect on your readers; controversy, supporting facts, opposing facts, how your idea works, flaws in your idea, and close with your opinion. Some may argue that presenting the opposing facts and flaws in your idea may present question in your reader’s response but in reality the reader will seek these opposing facts and flaws to degrade your credibility.
Presenting the reader with all angles of the main idea will serve the reader all evidence needed to agree with your point of view after reading about how your supporting facts outweigh the opposition. The facts should be gathered from a unbiased point of view and laid out so that each opposing fact of flaw is to be conquered in the readers mind with a supporting fact. Always think about the psychological impact you are trying to create and draw out the emotions which you want to create. The MLA format may look a little funny for informal business letter or business communication but always keep in mind; anything you write down may reach unintended readers and should be in a professional format. In your mind everything you write down should contain enough evidence and you should believe in enough to present to your most respected role model. We hope that this will provide you with a guide to serving all of your business letter needs.